Payroll

Free up your valuable time and let the experts manage your payroll.

From timesheets to the preparation of pay slips and payment of salaries and superannuation to Income tax, Fringe benefits, Pension Contributions, Medical Aid and UIF, payroll is a time-consuming activity. Accrual and recording of annual and sick leave is a headache most employers can do without.

Outsourcing the administration of your payroll services is not just a matter of getting someone else to do a specialised job. You need a team of expert accountants and bookkeepers who are intimately familiar with, and actually know the regulations and legislation your business must conform to.

Leave payroll to us

Payroll outsourcing is our core business.

We offer a cost-effective and secure outsourcing service that meets your business requirements and keeps your company compliant with all relevant legislation.

If you are looking for an outsourced payroll provider that is honest, knowledgeable and genuinely cares about your business regardless of your company size and complexity, or even location then contact our payroll specialists at i Just Patience today.

Our outsourcing service helps your business to:

  • Free up time so that your employees can focus their efforts on your core business.
  • Reduce payroll software, labour and overhead costs by removing the need for dedicated staff and infrastructure.
  • Minimise compliance and legislative risks for PAYE as we maintain and manage all communication with SARS, UIF, and WCA departments.
  • Secure payroll processing in a purpose-built secure environment by our team of experts based in Johannesburg.
  • You will have access to specialised knowledge of current legislation and changes in procedures that you generally don’t have time to keep abreast of.
  • Put a face to your payroll with our personalised service with a dedicated payroll administrator who works with you every step of the way.

Our Team

We believe our strength is in our people. We have assembled the best people in the payroll industry, who all share a common passion for delivering excellent service to our colleagues and clients. Our payroll expertise is further enhanced by in-house tax, HR, accounting and financial services.

Outsourced Payroll Services:

Experience stress-free monthly payroll management. Our comprehensive payroll outsourcing services include:

  • A review of your payroll processes and needs
  • PAYE, UIF and SDL registration for companies employing staff in South Africa for the first time
  • advice regarding South African employees retaining social security liability in their home country
  • Compliance with legislation, including Employees Tax, Unemployment Insurance Fund (UIF), the Skills Development Act and the Basic Conditions of Employment Act
  • Complete tax records for each employee
  • Advice on statutory regulations
  • Payroll reporting
  • Professional payslips – printed or electronic
  • A central contact person for all payroll queries
  • all calculations of PAYE, UIF and SDL
  • electronic filing of IRP5 reconciliations
  • Integration with your current accounting software
  • We work with different payment frequencies - weekly, monthly and irregular intervals.

Payroll processing

  • all calculations of PAYE, UIF and SDL
  • Managing, existing, new and resigned/dismissed employees on Payroll /HR system
  • Processing of monthly changes & input (includes normal hours, overtime, loans, garnishees, commissions, shift allowances, leave forms, etc.)
  • Fixed term and contractor contract management
  • Maternities, salary calculations and UIF forms prepared.
  • 3rd party fund administration
  • Monthly salary and 3rd party payments performed.
  • Record leave, sick and holidays
  • Track staff loans and payments
  • Reimbursement of staff for out of pocket business expenses (with supporting documents)
  • Structuring salaries, bonuses and fringe payments
  • Employee Taxes and compliance as well as data prepared for the EMP201 & EMP501
  • Preparation of employee payslips
  • Preparation of IRP5’s
Compliance
  • Monthly submissions: include SARS EMP201, U-filing, declarations to dept of labour.
  • Bi-annual submissions: include SARS interim EMP501 and IRP5's
  • Annual submissions: include SARS annual EMP501 and IRP5's, COIDA/RMA annual return of earnings.
  • Other statutory activities include application of tax numbers, tax directives in the case of retrenchments.
  • We also deal directly with dept of labour in the case were a terminated employee is experiencing difficulties with UIF claim.

Depending on client's needs, levels of accessibility to information will vary in line with requirements from client.

  • Reporting includes reports for period, statutory and 3rd party reports
  • Detailed schedule of payroll or interval variances report is provided for checking before payroll is finalised.
  • Standard set of pdf reports are provided once payroll is finalised.
  • Additional reports needed by client is added to client's process details and will be included on the basis needed.
  • Fund (medical, pension ex) recon reports to be shared with funds created and provided to client designated person.
  • Payslips /IRP5's
  • Reporting includes reports for period, statutory and 3rd party reports
  • Statutory returns including PAYE, SDL and UIF
  • Tax Year End reporting and submissions
  • management reports tailored to your individual requirements
  • paper or electronic data submission for amendments via email
  • facility to import/export payroll data to Excel/CSV
  • flexible deadlines for submitting payroll information
  • ability to allocate costs by percentage or a fixed amount across departments/cost centres
  • email EFT payment list to client, including payment to third parties such as SARS, pension, medical aid, etc
  • a dedicated helpline for payroll queries

Part of our payroll offering is expert advice relating to all areas of payroll, including statutory regulations, SARS and compliance with all related legislation, as well as how to rectify historic errors.

Our Payroll team will perform a complete assessment of your current payroll function and provide expert advice on risk areas and how to address them in order for your business to remain fully compliant.

Want to Improve Your Business Efficiency?

Contact our specialists for a confidential chat and learn what HR Outsourcing and HR Payroll Services we can offer.

Let’s Work Together

If you are looking for a business partner that stands by your side and is more than just an Outsource provider. Contact us to find the best way to work together.